The department collects and shares forms with the Graduate School and Office of the Registrar to monitor student data and progress. For questions, email pharm-advise@buffalo.edu.
For transcripts and professional certification forms, visit the UB Office of the Registrar:
> Transcripts
> Professional Certification and Licensure
For Course Average Percent (CAP) requests or letters, request to SPPS:
> Letter/Form Request
Faculty members will be provided with a copy of your form submission and will receive notifications to submit their approval.
| Spring (June 1) | Summer (August 31) | Fall (February 1) | |
| Defense/Project Scheduling1 | February 1st | April 30th | October 1st |
| Grad Registration & Degree Update Form2 | |||
| PhD | March 1st | July 1st | October 1st |
| MS | February 22nd | July 15th | October 15th |
| Grad Degree Completion Form3 | |||
| PhD | May 16th, 2025 | August 10th, 2025 | January 10th, 2025 |
| MS | May 30th | August 30th | January 30th |
| Commencement & Exit Form4 | April 1st | April 1st | April 1st |
1 Defense/Project Scheduling: Notify Corinne Cardy. This is the deadline for scheduling, not completing.
2 Replaces Application to Candidacy (ATC). For registration updates, including Full-Time Certification (FTC) requests, submit before classes begin.
3 Replaces M-form. Indicates defense is successfully completed. PhD students must also submit their dissertation and surveys to the Grad School.
4 MS and PhD students must be conferring by the Summer. Fall conferrals will be invited to the following Commencement.
Electronic Registration and Degree Forms
Please use the electronic forms in place of the Application to Candidacy (ATC) and M-Form PDFs.
Grad Registration and Degree Update Form
- Update expected graduation term
- Update advisor or committee names
- Update PhD planned credit hour registration for tuition waivers
- PhD Application to Candidacy (ATC)
- Request full-time certification (due prior to the first week of classes)
- Petition for an extension of the time limit: MS students needing more than four years and PhD students needing more than seven years
Grad Degree Complete Form
- Seek authorization for the completion of degree/project.
Graduating Student Commencement & Exit Form
- Confirm or update participation in the May Commencement Ceremony and to provide post-graduate plans.
- Complete regardless of ceremony attendance.
UB PhD Submission of Dissertation
- Submit dissertation to the Grad School.
Due by registration drop/add deadlines (7th day that classes, including Saturdays):
BS Pharm Sci Registration Request:
- For BS students who need force registration in PHC 498 Research, PHC 614 Seminar, PHC 510 Pharm Analysis, or PHC 616 Research.
- Seek academic advisement and approvals before submitting.
UB Petition for Course Outside of Your Primary Academic Career (PDF):
- For students who would like to take a course outside of their academic career (ex: a graduate student wishing to take a non-PHC graduate course).
UB Course Audit Form for Non-Degree Students (PDF):
- For postdocs wishing to audit a course.
- To audit a course, ALL students must officially register and submit a written request to the instructor by the fourth week of class.
- See the Graduate School N Grade Policy.
UB Transfer Credits Petition (PDF):
- For transferring non-UB PHC courses into the PhD program.
- Students are permitted to transfer up to 36 credit hours, subject to approval of the Director of Graduate Studies (DGS).
Students must register for at least one credit EACH semester until their degree is conferred. For more information on the following forms, see Graduate School Policy.
UB Leave of Absence Form (PDF):
- For students with a break in attendance.
UB Academic Withdrawal Form (PDF):
- For students with extenuating circumstances looking to convert grades to 'W's.
UB PHC Waiver of Continuous Registration (PDF):
- For students who will not maintain continuous registration.
PHC PhD Annual Progress Report: Due February 15
- To provide updates on your professional performance.
- Faculty advisor will also submit an update.
UB Transcript Requests (PDF):
- To request official transcripts, see the University Office of the Registrar.
PharmD Transcript Release Form: Due May 1
- To release your transcripts to NABP for the board exams.
Pharm Sci Preliminary Exam: Due May 15/December 15
- To indicate your plans to take the preliminary exam.
UB Address Change:
- Visit the profile tile to update personal information.
UB Name Change:
- For current or former students who need to change their legal name in HUB.
UB Change of Citizenship:
- For students who need to update their citizenship status in HUB to a naturalized U.S. citizen.
Accessibility Resources Memo Submit Form:
- For students who have accommodation memos.
- First meet Accessibility Resources.
SPPS Student Check-In Form:
- Let us know how you're doing. Faculty and staff are committed to your success and well-being. May submit anonymously.
PharmD Feedback or Grievance Form:
- For students who wish to provide feedback or report on an issue.May submit anonymously.
- Review Feedback or Grievances on the PharmD Student Handbook & Policy Library
- See also: Reporting Discrimination and Harassment
