Create Your Email Signature

A professional email signature is an important way to enhance your online presence along with the school and the university in a consistent manner while strengthening communication with your contacts. 

Please follow the guidelines below including instructions on hyperlinking. 

On This Page:

Sample Email Signature

First Name Last Name, with terminal degree(s): required for all faculty, optional but encouraged for staff (hyperlink to your individual SPPS web directory profile)
Academic Title (if appropriate)
UB In-House Title 1
UB in-House Title 2 (if appropriate)
UB In-House Title 3 (if appropriate)
Office/Street Address
School of Pharmacy and Pharmaceutical Sciences (hyperlink to
University at Buffalo (hyperlink to
Buffalo, NY 14214
Office Phone Number (optional/if appropriate)
Fax Number (only if needed/used)
Your email address/UBIT name (hyperlink to your email address
Students may schedule in-person, phone or virtual appointments with me through EAB Navigate. 
(this EAB message can be added to your signature and is only for faculty and staff who serve as student advisors. See HERE for EAB scheduling instructions).  

Faculty Email Signature Example

Nicholas Fusco, PharmD 
Clinical Associate Professor
Division Head, Education and Teaching Innovation
Department of Pharmacy Practice
Division of Education and Teaching Innovation
216 Pharmacy Building
School of Pharmacy and Pharmaceutical Sciences
University at Buffalo
Buffalo, NY 14214
716-645-1732 (Office)

Staff Email Signature Example

Rebecca Brierley
Assistant Dean
Office of Communications and Alumni Relations
284 Pharmacy Building
School of Pharmacy and Pharmaceutical Sciences
University at Buffalo
Buffalo, NY 14214
716-645-6965 (Office)

Formatting Your Email Signature

Please include your First/Last name and terminal degree, your UB in-house title(s) and your department/division/office area, if applicable. If you hold additional professional titles, include them in the first area of your signature.

Then list your address, phone numbers and UB email address. 

Use Hyperlinks

When you include hyperlinks in your signature, every email you send becomes an opportunity for your contacts to visit web pages that contain rich information. So, be sure to include a line that says ‘School of Pharmacy and Pharmaceutical Sciences’ in your signature and within your First/Last Name also link to your individual SPPS Web Directory Profile.

If you include additional professional titles in your signature, include links to affiliated websites/webpages. For example, if you direct a residency, fellowship or other program, link to the program’s webpage if possible. This offers your contacts the chance to learn more about our training opportunities.

Maintain Professionalism

Your email signature is an element of your professional profile and helps brand the school and its programs. To ensure that your signature is used appropriately and professionally:

  • Use Calibri 11-point font.
  • Avoid nonstandard, ornamental/script fonts.
  • Place degrees and certifications directly after your name.
  • Exclude links to personal pages that do not represent your work with, or at the university.
  • Exclude personal quotations, philosophical statements, social media links and/or other images.
  • Only use your UB email account for email communications related to your UB SPPS position/appointment.  See UB Email Policy