Information for New Pharmaceutical Sciences Graduate Students

Congratulations! We are looking forward to you joining our UB community of scholars. UB stands in the front rank among the nation’s research-intensive public universities and remains one of the most affordable public universities in the country. This overview will help you understand how to navigate the process of successfully getting started at UB. If we can help in any way, please contact the Office of Admissions and Advisement by email or phone at 716-645-2825.

Next Steps for New Students

Step 1: International students or permanent residents - supply additional items

International Student Document Uploads

If accepted into the department, please complete the International Student Checklist Uploads*:

1. Passport biographical page
2. Financial form - NOT REQUIRED OF PHD APPLICANTS
3. Bank statement - NOT REQUIRED OF PHD APPLICANTS

*Requested documents must be uploaded as instructed and submitted electronically. Please do not send any mail, unless instructed to do so.

For MS students, the I-20 will have your major as "51.2010 Pharmaceutical Sciences" for MS Pharmacometrics & Personalized Pharmacotherapy or "26.1099 Pharmacology and Toxicology, Other" for MS Pharmaceutical Sciences.  

New International Student Check-in

All new F-1 and J-1 international students are required to complete the online New International Student Check-in. There are several steps to complete as part of check-in process so please start and complete all check-in requirements as soon as possible. Most of the New International Student Check-in tasks can be completed before coming to the U.S. 

Once you have submitted the e-form in the New International Student Check-in that requests you to upload a copy U.S. Visa stamp (Canadian student will still need to complete this e-form even though you do not have a U.S. Visa stamp), the New International Student hold will be removed your UB account. Provided that you have no other holds on your UB student account, you would then be to register for classes.

After entering the United States, you must submit a copy of your I-94 via the online New International Student Check-in. If you do not upload a copy of your I-94 Record, the New International Student hold will be reinstated to your account, preventing further class registration. Failure to submit a copy of your I-94 after arrival in the U.S. is a violation of F-1 and J-1 status.

International Orientation & Welcome Series

All new F-1 and J-1 international students are automatically registered for the International Orientation & Welcome Series. During the International Orientation & Welcome Series, students will be able to attend an immigration session (mandatory), set up a U.S. bank account and cell phone service, learn about UB resources, gain information about your health insurance, gain insight into how to succeed at an American university, build connections with other new international students, and more. Students are encouraged to attend as many of the International Orientation & Welcome Series opportunities as possible. 

Canadian Students

International documents: Canadian students are classified as international students. All Canadian citizens must follow the instructions above.

Permanent Residents

If you are a permanent resident, you must submit a Permanent Residency Verification Form, along with proof of permanent residency (copy of Permanent Resident Card, also known as a Green Card). Only accepted students entering the upcoming academic year must submit the form. In addition, permanent residents who are admitted into a graduate program at UB and who have obtained their degree from a foreign institution will be required to submit original and transcribed official transcripts and official proof of degree (may be presented in person at International Admissions and returned to student).

Step 2: Send official transcripts

All students must have official, sealed transcripts containing grades for all courses completed at all institutions other than UB sent directly to UB SPPS (except International Students - see below). If you are a UB student and completed courses elsewhere and they are already in HUB, you do not need to resend the transcripts. We must also have proof of bachelor’s degree completion (from your transcript or a diploma). Official transcripts for graduate coursework taken elsewhere after admission to UB, and desired as transfer credit, should also be sent at the time of course completion.

Our address is: 270 Pharmacy Building, Buffalo, New York 14214-8033, USA. Official electronic transcripts may be sent from a national clearinghouse to pharm-admit@buffalo.edu. Electronic transcripts received from a student are not official.  

International Student Transcripts

You do not need to provide your transcripts at this time. You may be asked to hand-deliver them to the Office of International Admissions during the International Student Welcome Series in late August.

Step 3: Provide us with proof of your immunizations

Students must provide proof of immunity against measles, mumps and rubella. The state also requires that all students receive information about meningococcal disease and have made an informed decision about whether or not to receive immunization against meningococcal disease. Students will not be allowed to register for classes until they have fulfilled these requirements. Continuing UB students have already satisfied this requirement. Transfer students must complete the Health Background Form or have their immunization records faxed to Student Health Services (716-829-2564) from their past or current health care provider, previous school or university, public health department or government agency. This would take place of the form.  

Students will have a Service Indicator (hold) on their account until satisfying these requirements, which will prevent registration. It is helpful if you resolve your holds before we register you early summer.

Due to the enormous volume of documents Student Health Services receives, they are unable to confirm receipt with each individual student. You may check your status in the HUB Student Center. Once your immunization records have been received, processed, reviewed and deemed compliant with requirements by the immunization coordinator, your IMM and MEN holds will be removed; this will be reflected in HUB in real time. If you still have an IMM or MEN hold in your HUB account for an extended period of time (more than 3 business days after faxing or more than 3 weeks after mailing your documents), please call Student Health Services at 716-829-3316.

Graduate Student Health Insurance

If you have an assistantship, please visit Human Resources - Medical Benefits for information regarding:
- Health insurance eligibility for state graduate student employees
- Bi-weekly cost of health insurance
- Registration for a mandatory Student Employee Health Insurance Program (SEHP) orientation and enrollment session

All others should review UB's Student Health Insurance.

Step 4: Mark your calendars for orientation

Orientation is mandatory for all incoming graduate students. Orientation will be held the Thursday before fall classes start. We follow the university's Academic Calendar.

Please be sure you dress professionally in conservative business attire. For men: Dress shirt, tie and dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair, moustaches, and beards should be neatly groomed; tattoos and body piercings must be fully hidden. For women: Dress blouse, skirt or dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair should be neatly groomed; tattoos and body piercings must be fully hidden.

We will provide breakfast and lunch. Please inform us of any dietary restrictions: pharmsci-admissions@buffalo.edu.

International Student Welcome Series

International students, including Canadians, must also attend the International Student Welcome Series. This event includes a required immigration session and information about items such as cell phones, health insurance, bank accounts, tuition bills, NYS driver's licenses, car registration and more. Continuing UB international students are not required to attend. Canadian transfer students are only required to attend the I-20 immigration session, however all students are encouraged to attend as many sessions as possible.

Step 5: Join the UB community

MyUB

MyUB is a one-stop online destination, where you can access the HUB Student Center and find the latest news and events.

1. You will receive an email notification that your Person Number and UBITName are available in your applicant status page.
2. After you access your UBITName and person number, you will receive an email with your one-time password after approximately two to seven business days. If you have previously been a UB student, you will not receive a one-time password; contact UBIT Help Center at 716-645-3542 or buffalo.edu/ubit/help.
3. Once you have these items, visit the UBIT website to activate your account and create your new password. If you have trouble accessing your UBITName account and/or UBmail (email), please contact the UBIT Help Center at 716-645-3542 and identify yourself as a new student.

If you are returning to UB and do not remember your password, contact the UBIT Help Center.

Email

Visit UBIT to learn more about your UBmail. The university, including your instructors, will use UBmail for all official UB correspondence.

Duo Two-Step Verification

UB students are also required to enroll in Duo two-step verification in order to access online services like UBlearns, HUB and MyUB.

UBLearns

UBlearns provides faculty an online environment to create, deliver, and manage their course content, as well as monitor participation and assess performance among learners.

Social Media

Step 6: Course registration

Required Courses
We will register all students for PHC 613 Pharmaceutics Seminar and PHC 615 Pharmaceutical Sciences Research. All new incoming students are required to take PHC 588 Faculty Research Seminar, an orientation class offered in the Fall semester to learn about faculty research interests. Students who have previously taken the undergraduate version of PHC 588 within 3 years of enrollment are exempt. They are however strongly encouraged to attend the lectures provided by new faculty on a non-credit basis.

Course Waivers
The Director of Graduate Studies will discuss course waivers with you during the one-on-one advising appointment at Orientation. You will not have to retake classes that were effectively covered in courses that you have previously taken.

Rotations/Meetings With Faculty
All new PhD students are required to arrange and meet with at least five departmental faculty and discuss their research interests. At least two of the meetings should be with Assistant Professors in the Department. Students are free to make arrangements for rotations with individual faculty, if desired. The conditions of the rotations will be determined by the individual professor. 

Service Indicators/Holds
You will not be able to register if you have a hold on your account. To view your holds, log on to MyUB to access your HUB Student Center. International students will register after attending International Student Welcome Series. In order to become familiar with UB’s student system (HUB) please visit the Hub Student Center and see UB's Web Registration Tutorial.  

Notes About Future Registration:
- Students may not be on a leave in the semester immediately preceding degree conferral.
- Students must be registered in their graduate career each semester they are in the program. Under some circumstances, the continuous registration requirement may be waived for the semester immediately prior to degree conferral if the student has an approved ATC on file in the Grad School, will not be using any University services or faculty time, and has submitted all required conferral materials to the Grad School prior to the first day of the semester.   
- Students should not resign from courses after the Add/Drop deadline without discussing the underlying reasons with the Director of Graduate Studies. Resignations can affect the visa status of foreign students.

International Student Registration

International students: once you submit your U.S Visa Stamp via the New International Student Check-In, we will be able to register you (provided you do not have any other service indicators). 

Step 7: Get your UB Card and parking permit

UB Card

Once you are registered for classes, you can get your UB Card. Your UB Card is your official University at Buffalo ID and is used across campus. Obtain it before orientation. The UB Card office is located in 1Diefendorf (Room 114) on South Campus and 1Capen on North Campus.

Parking Permit

Parking permits are included in the transportation fee. There is no additional cost to students unless you require a motorcycle or additional permit. If you register before the end of July, your permit will be mailed to you. Or, you may apply in person at any Parking and Transportation Services Office, located in 106 Spaulding Quad in the Ellicott Complex and 1Capen on the North Campus. Obtain it before Orientation. There will be no breaks for errands in between sessions. See Parking Permits for more information.

Step 8: Billing and financial aid

For BS/MS Students: Starting your senior spring semester, you will be considered a graduate student. At this time, you must amend your FAFSA form as soon as possible to reflect the change to graduate status.  This change permits eligibility for graduate student loans. Students will *not* receive TAP, NYS aid or other undergraduate financial aid packages. Please feel free to contact UB Financial Aid for more information (716-645-8232 or ubfa@buffalo.edu).

Billing

  • Login to MyUB for billing, financial aid and course registration transactions. Note: international students will obtain access to MyUB at International Student Welcome Series.
  • Tuition e-bill notifications will be e-mailed to your buffalo.edu account.

Financial Aid

For more information see Types of Aid Available, or call 716-645-8232 or email ubfa@buffalo.edu. We offer walk-in appointments at 1Diefendorf on South Campus or 1Capen on North Campus.

Review this important document:

Financial aid links:

Step 9: Find housing

There are many choices for student housing, both on and off-campus. The University at Buffalo offers modern on-campus, furnished apartments, where you can walk or take a quick shuttle bus to your class or lab.  

On-Campus Housing
You can apply for on-campus housing after you have been admitted to UB. All applications are submitted online—for new and transfer students, fall housing is assigned on a first-come, first served basis, which means the earlier the application, the better chances will be to get a preferred housing option.

Typical deadlines: 
Feb. 15 for returning students
May 1 for new/transfer students

Students must have a person number in order to complete the application. We recommend you visit the Campus Living website for additional information regarding housing application deadlines, deposits, and apartment locations. Live chat support is available during business hours.

Off-Campus Housing
Many of our students find off-campus housing. Students rent houses with roommates, reside in villages such as Collegiate Village, or find other apartments in the surrounding South Campus area. Be sure to join our class Facebook page to find other pharmacy students who are searching for housing. If you’re looking for a place to live and/or a roommate, send an email to pharmsci-admissions@buffalo.edu with the information and we will share it with accepted students

Step 10: Review Health Insurance Requirements

You can enroll in health insurance plans through UB or SUNY, or request a waiver if you have a comparable plan. Please consult the website below to learn more about health insurance requirements, enrollment and waiver forms, the cost of premiums, and options for covering your dependents.

Step 11: Review important links