Information for New P1 Students

Here is how

Post-Admission

Step 1: Submit tuition deposit

Continuing UB students do not need to submit a tuition deposit. All students new to UB are required to send a $150 tuition deposit. A UB Person Number is required to pay this deposit. Students will receive a separate email with instructions for obtaining their UB Person Number. 

International Student Person Number

International students will obtain their UB Person Number after being processed and accepted by UB's International Admissions (up to 4-6 weeks from departmental acceptance).

Step 2: International students or permanent residents - supply additional items

International Students

International students must upload the following items to the UB Online Graduate Application if an I-20 Form will be needed to apply for an F1 Student Visa:
1. Passport biographical page - Scan a copy or take a picture of the page from your passport that includes your name, citizenship and date of birth.
2. Financial form - Complete the financial form with the person(s) who will be paying your tuition.
3. Bank statement - Provide a bank statement showing that you and your sponsor(s) have enough money to pay your first year’s total costs. See International Cost of Attendance.
4. Current US Immigration documents - If you are already in the US on a visa, provide copies of your current immigration documents. These may include your current I-20, visa, receipt/approval notice from United States Citizenship and Immigration Services (USCIS) or any legal documents pertaining to your immigration status.
5. Check permanent address - as per SEVIS regulations, we must have a permanent address outside of the US in order to issue an I-20. Please be sure to check/update the permanent address on your application.

The following are recommended deadlines for submitting applications to International Admissions:
4/1 for students from China, India, others not listed below
5/1 for Europe, South America
7/15 for Canadians
8/15 for continuing UB students

It takes 4-6 weeks to process applications.

*Requested documents must be uploaded to the UB Online Graduate Application as instructed. All items must be submitted electronically. Please do not send any mail, unless instructed to do so.

Permanent Residents

If you are a permanent resident, you must submit a Permanent Residency Verification Form, along with proof of permanent residency (copy of Permanent Resident Card, also known as a Green Card). Only accepted students entering the upcoming academic year must submit the form. In addition, permanent residents who are admitted into a graduate program at UB and who have obtained their degree from a foreign institution will be required to submit original and transcribed official transcripts and official proof of degree (may be presented in person at International Admissions and returned to student).

Step 3: Complete drug screening

Drug Screen: Complete within 48 hours after accepting our offer
1. Visit Application Station
2. Enter the Code: CERTAACPDS2018
3. Click the "SIGN UP NOW" button to create a new account.
4. Follow the instructions on the Application Station web site to complete your consent forms.
5. Go to LabCorp within 48 hours.

Students must log on www.applicationstation.com before taking a drug screen. Then, you will simply take your account code and personal Photo ID to any LabCorp location.

You will receive an email from Certiphi Screening once drug test results are available. Follow the link in the email to view the completed drug screening results.

For additional information about this service, including details regarding the consumer report to be procured, visit AACP - Drug Screenings. If you encounter issues with the Application Station or have questions regarding the site, please contact Certiphi’s Help Desk at 888-276-8518, ext. 2006 or itsupport@certiphi.com.

We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

No Labcorp?

If you need an alternate lab location, contact Certiphi's Occupational Health Team directly at 800-803-7859. If none of the collection sites listed are within a 30 minute drive, Certiphi can work with you to do an electronic chain of custody. In this case, the deadline can be extended one week.

Note: do not drink coffee or too much/too little liquids - the results will come back negative dilute and you will have to retake it at your own expense.

International Students - Drug Screen

International students must complete the drug screen in the states - extended deadline is Wednesday before PharmD Orientation.

Step 4: Initiate criminal background check (CBC)

Criminal Background Check: Complete within 15 days after accepting our offer

1. Visit Application Station.
2. Enter the Code: CERTAACP2018.
3. Click the "SIGN UP NOW" button to create a new account.
4. Follow the instructions on the Application Station web site to complete your Background Investigation Consent forms.

If you encounter issues with the Application Station or have questions regarding the site, please contact Certiphi’s Help Desk at 888-276-8518, ext. 2006 or itsupport@certiphi.com.

We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

Step 5: Provide us with proof of your immunizations

Students must provide proof of immunity against measles, mumps and rubella. The state also requires that all students receive information about meningococcal disease and have made an informed decision about whether or not to receive immunization against meningococcal disease. UB students will not be allowed to register for classes until they have fulfilled these requirements.  

Current UB students have already complied with these requirements (however they will need to complete the Annual Immunization Review Form). Transfer students must complete the Health Background Form or have their immunization records faxed to Student Health Services (716-829-2564) from their past or current health care provider, previous school or university, public health department or government agency. This would take place of the form.

Students will have a Service Indicator (hold) on their account until satisfying these requirements, which will prevent registration. It is helpful if you resolve your holds before we register you early summer.

Step 6: Join the UB community

MyUB

MyUB is a one-stop online destination for UB students, where you can access the hUB Student Center and find the latest news and events. Once you have your UBITName, Person Number and One-Time Password, you can activate your UBITName account. One-Time Passwords for new incoming students will be generated on or around March 1 and you will receive an email. New international students will activate their accounts upon arriving on campus, during International Student Orientation. If you are returning to UB and do not remember your password, contact the CIT Help Desk.  

International Credentials

You will receive your UB Person number 72 hours after the Office of International Admissions has verified your application materials. This may happen days or weeks after you have been accepted by our department. Your One-Time Use Password will not be issued until you arrive on campus for orientation. This is also when you will register for classes.

Email

All official UB email correspondence is sent only to your UB email account. Check your buffalo.edu email account regularly to view your UB business-related correspondence. Secure your UBITName and computer and get connected by visiting the UBIT New Student page. UB provides a wide range of technical services including computer repair, software downloads and a walk-in help desk.

Social Media

Step 7: Mark your calendars for optional open house and mandatory orientation/white coat ceremony

Open House

Students and their families are invited to visit us during an Open House, which takes place in March, April and October. Register now to reserve your space today!

- Tour campus with current students.
- Meet with our world-class faculty and staff.
- See why Buffalo, N.Y., is ranked one of the best cities in which to attend college.
- See why our school and PharmD program are the premier options within the State University of New York system, ranked #1 in New York State and #22 in the United States.

PharmD Orientation and White Coat Ceremony

White Coat Ceremony and Orientation are mandatory for all incoming PharmD students. Orientation will be held the Thursday and Friday before fall classes start: Thurs. August 23rd - Fri., August 24th, 2018.

Please be sure you dress professionally on Thursday in conservative business attire. For men: Dress shirt, tie and dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair, moustaches, and beards should be neatly groomed; tattoos and body piercings must be fully hidden. For women: Dress blouse, skirt or dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair should be neatly groomed; tattoos and body piercings must be fully hidden.

International Student Orientation

International students must also attend International Graduate Student Orientation. You will need a UB Person Number to register for the event, which you will obtain after International Admissions processes all required documents. Continuing UB international students are not required to attend. Sessions include Bank Accounts in the U.S., Bill Payment, NYS Driver's Licenses & Car Registration, Your Health Insurance and more. Canadian transfer students are only required to attend the I-20 immigration session, however all students are encouraged to attend as many sessions as possible.

Step 8: Review Billing and Financial Aid Information

Billing

  • Login to MyUB for billing, financial aid and course registration transactions. Note: international students will obtain access to MyUB at International Student Orientation.
  • Tuition e-bill notifications will be e-mailed to your buffalo.edu account.

Financial Aid

Review this important document to learn about the Financial Aid office, FASFA, determining your budget, and loan options. Feel free to call 716-645-8232 to make an appointment with a School of Pharmacy and Pharmaceutical Sciences Financial Aid Advisor, Nicole Griffo or Colleen Long.

Financial Aid Links:

Due by Summer

Step 9: Complete all prerequisite courses

Note: if you are a transfer student and wish to complete an undergraduate course at UB, see Enrolling in Classes as a Non-Degree Seeking Student.

Step 10: Send official transcripts

All students must have official transcripts containing grades for all courses completed at all institutions other than UB sent directly to UB SPPS (270 Kapoor Hall, Buffalo, New York 14214-8033, USA). If you are currently taking classes or plan to take classes in the spring or summer, please wait for your grades to post on your transcript before sending your final transcript.

PharmCAS does not release official transcripts, so they must be requested again.

International Student Transcripts

You do not need to provide your transcripts at this time. You may be asked to hand-deliver them to the Office of International Admissions during International Student Orientation in late August.

Step 11: Find housing

There are many choices for student housing, both on-campus and off-campus. From newly built on-campus housing specifically for graduate students to off-campus options both urban and suburban, UB and the Buffalo region is a great place to immerse yourself in learning. 

On-Campus Housing
The University Residence Halls and Apartments begin accepting apartment applications mid-January. Priority is given to UB students who apply early and have lived the longest on campus. All other applications will be assigned based on the date and time the application is received. Any requests for roommates or specific village/complex should be done at the time of application. Requests are honored based on availability. Please be aware that there is a $25 non-refundable application fee. Also, a security deposit and the ability to complete a W-9 or W8Ben tax form will be required to secure an apartment. Note: apartments are located on North Campus (we are on South, which is approximately 5 miles away).

Off-Campus Housing
Many of our students find off-campus housing. Students rent houses with roommates, reside in villages such as Collegiate Village, or find other apartments in the surrounding South Campus area. Be sure to join our class Facebook page to find other pharmacy students who are searching for housing.

Step 12: Submit the Pre-Orientation form

Complete the pre-orientation form for new students, which includes information we need for the White Coat ceremony and advisor matching. We will need your information by July 1 (or soon after acceptance if admitted later).  

Step 13: Let us know if you're getting the flu vaccine here

Please submit the SPPS Flu Immunization Information Form.

UB SPPS requires all PharmD students to receive an annual flu immunization by October 31st of each year (see Flu Immunization policy). Through an exciting, inter-professional partnership with UB SPPS Faculty, UB School of Nursing, and Middleport Family Health Center (MFHC), we are pleased to offer you an opportunity to receive your flu shot on during Orientation.

Deadlines for submission:
Form and insurance information: August 15
Flu shot and proof (if not getting at Orientation): October 31

Step 14: Get your UB Card and parking permit

UB Card

Once you are registered for classes, you can get your UB Card. Your UB Card is your official University at Buffalo ID and is used across campus. Obtain it before Orientation. There will be no breaks for errands in between sessions.

Parking Permit

Parking permits are included in the transportation fee. There is no additional cost to students. If you register before the end of July, your permit will be mailed to you. Or, you may apply in person at any Parking and Transportation Services Office, located in 106 Spaulding Quad in the Ellicott Complex on the North Campus. Obtain it before Orientation. There will be no breaks for errands in between sessions. See Parking Permits for more information.

Step 15: Read the UB SPPS Reads book before orientation

Your class will participate in the 5th year of new tradition here at the pharmacy school – our annual SPPS Reads Program. This year’s selection is Brain on Fire: My Month of Madness, by Susannah Cahalan. Please purchase either an e-book or a paper copy or borrow from a library, read the book and finish it by the first day of orientation. During orientation, we will be providing an overview of our SPPS Reads Program and you will engage with your classmates and faculty on topics related to the book. During the first week of class, you will also participate in small group discussions.

Previous UB SPPS Reads books:

Class of 2018
The Other Wes Moore: One Name, Two Fates by Wes Moore

Class of 2019
The Immortal Life of Henrietta Lacks by Rebecca Skloot

Class of 2020
The Spirit Catches You and You Fall Down by Anne Fadiman

Class of 2021
When Breath Becomes Air
by Paul Kalanithi

Step 16: Review course schedules

Block Course Schedules

The block schedule will be available on the Information for Current Students webpage. We follow the University at Buffalo's Official Academic Calendar.   

Registration

We will register you for your first semester for all required courses early summer. It is recommended that you do not take electives during the P1 year. After the first semester, you will be responsible for registering yourself. In order to become familiar with UB’s student system (HUB) please visit the Hub Student Center and see UB's Web Registration Tutorial. In future semesters and with advisement, you will also need to register for elective courses. Resigning from required classes, without first consulting with the School of Pharmacy and Pharmaceutical Sciences Associate Dean for Student, Professional and Community Affairs, may result in being dismissed from the PharmD program.

Service Indicators/Holds

Be sure to submit your immunization form to avoid a hold on your account. To view your holds, log on to MyUB to access your HUB Student Center. International students will be registered after attending International Graduate Student Orientation.

Course Waivers

Students who have taken coursework prior to entering the PharmD program may be waived from certain courses. See Course Waivers.

International Student Registration

You will be eligible to register for classes during International Student Orientation once you have completed important immigration processing. Note: Canadian transfer students are only required to attend the I-20 immigration session, however all students are encouraged to attend as many sessions as possible.

Other Important Items

Step 17: Submit the Annual Immunization Review form - Due Nov. 1

All Pharmacy students must complete and return an Annual Immunization Review Form. Visit Student Health Services to obtain the form and send it directly to: University at Buffalo Student Health Services, Michael Hall, 3435 Main Street, Buffalo, New York 14214-8003. Student Health Services can be contacted at 716-829-3316. Keep a copy for your records. This due by November 1 each year during your P1-P4 years. If not received on time, students will be disenrolled from UB.

Students may utilize Student Health Services or see their primary care provider. Students who elect to come to SHS should ask for a “annual immunization review appointment,” which will be scheduled with an RN. Students can typically get an appointment within 1-2 days; however, it may take up to a week to get an appointment during high volume times of year when hundreds of students are trying to meet their deadline at the same time.  

Step 18: Review our transportation policy

The school cannot guarantee that students will be placed in clinical rotation sites within UB transportation. Therefore, as a student, you will be responsible for providing your own transportation throughout all four professional years.

Step 19: Obtain a laptop and bring to class

UB SPPS PharmD Program Computing Requirements for Incoming Professional Pharmacy Students  

Students enrolled in the PharmD program at the University at Buffalo School of Pharmacy and Pharmaceutical Sciences will be using electronic testing software (currently ExamSoft/SoftTest) for exams and assessments. Students will be required to have either a laptop (PC or Mac) to bring and use in the examination room, for the purposes of assessment. Students are responsible for the maintenance of their personal computing devices; the school is unable to provide computing support. The minimum computer specifications to run ExamSoft/SofTest are listed below.  

Note: As a guide, see UB Student Computer Standards for the University at Buffalo's minimum recommendations for student owned computers.

Also note:
- A privacy screen is required
- An iPad mini is not recommended because it is difficult to use with exam testing software
- Beta operating systems are not supported

Requirements for ExamSoft:

Mac Requirements [Click here for a full list of Mac requirements]

  • Operating System: OS X 10.7 (Lion), OS X 10.8 (Mountain Lion), OS X 10.9 (Mavericks), OS X 10.10 (Yosemite), OS X 10.11 (El Capitan) and OS 10.12 (Sierra). Only genuine versions of Mac Operating Systems are supported
  • CPU: Intel processor
  • RAM: 4GB
  • Hard Drive: 500GB or higher available space
  • Server version of Mac OS X is not supported
  • For onsite support, and in order to backup the answer files to a USB, a working USB port is required (Newer devices may require an adapter)
  • Internet connection for SofTest Download, Registration, Exam Download and Upload
  • Administrator level account permissions (Click Here for instructions)

PC Requirements [Click here for a full list of PC requirements]

  • Operating System: 32-bit and 64-bit Versions of Windows Vista, Windows 7, Windows 8, and Windows 10
  • Only genuine, U.S.-English, French, Portuguese, Swedish, and British versions of Windows Operating Systems are supported
  • ExamSoft does not support Tablet devices other than Surface Pro as detailed below
  • CPU Processor: 2.0-3.0 Gigahertz (GHz), duo core or higher. CLICK HERE for a list of supported processors
  • RAM: 4.0GB or higher
  • Hard Drive: highest recommended for the operating system or 1GB of available space
  • For onsite support, a working USB port is required (Newer devices may require an adaptor)
  • Internet connection for SofTest Download, Registration, Exam Download and Upload
  • Screen Resolution must be 1024x768 or higher
  • Adobe Reader (Version 9, 11, or DC) is required for exams containing PDF attachments
  • Administrator level account permissions (Click Here for instructions) 

SofTest-M iPad Requirements [Click here for a full list of iPad requirements]

  • Hardware = iPad 2 through 5, iPad Mini, and iPad Pro
  • Operating System = iOS 7 through iOS 9. Only genuine versions of iOS are supported
    *Note that iOS 7 Support will discontinue on August 1, 2016
  • 500 MB of free space required to commence an exam
  • iPad must not be Jailbroken
  • Internet connection for SofTest Download, Registration, Exam Download and Upload
  • In order to take an exam using SofTest-M, your institution must first enable this product and create exams that are compatible with your iPad