Information for New P1 Students

Congratulations on your acceptance to the University at Buffalo and the School of Pharmacy and Pharmaceutical Sciences (UB SPPS). We graduate pharmacy and pharmaceutical sciences leaders. For over 130 years, SPPS has continually been a leader in the education of pharmacists and pharmaceutical scientists, renowned for innovation in clinical practice and research. The school is accredited by the American Council of Pharmaceutical Education (ACPE) and is the #1 ranked school of pharmacy in New York State and #22 in the United States by U.S. News & World Report.

Step 1: Submit tuition deposit by March 1 or ASAP

All students, excluding current and re-entering UB students, are required to send a $150 tuition deposit. A UB Person Number is required to pay this deposit. Students will receive a separate email with instructions for obtaining their UB Person Number. 

International Student Person Number

International students will obtain their UB Person Number after being processed and accepted by UB's International Admissions (up to 4-6 weeks after departmental acceptance). At that time, you may submit the deposit.

Step 2: International students (including Canadian) or permanent residents - by March 15 or ASAP

International Student Document Uploads

Your admission is being recommended to the Office of International Admissions. They will determine your eligibility to receive the official documents necessary to apply for a Student Visa (should you require one). U.S. Immigration and Naturalization Service guidelines require that total financial resources must be clearly documented before institutions of higher education may issue Certificates of Visa Eligibility. You will need to submit the International Student Financial Form to document your ability to meet the educational and personal expenses of your proposed study program. You must prove immediate availability of the first year's expenses and tuition and a reliable source of support for subsequent years. The University at Buffalo reserves the right to withdraw admission and revoke the Certificate of Visa Eligibility if it learns that any fraudulent documents, false or misleading statements, or omitted information were submitted as part of your application. Additionally, your admission is contingent upon receipt of your final, official transcript indicating the conferral date for your bachelor’s degree.

International students will receive notification to upload checklist documents*:
Passport biographical page
UB financial form
Bank statement  

*Requested documents must be uploaded as instructed and submitted electronically. Please do not send any mail, unless instructed to do so.

New International Student Check-in

All new F-1 and J-1 international students are required to complete the online New International Student Check-in. There are several steps to complete as part of check-in process so please start and complete all check-in requirements as soon as possible. Most of the New International Student Check-in tasks can be completed before coming to the U.S. 

Once you have submitted the e-form in the New International Student Check-in that requests you to upload a copy U.S. Visa stamp (Canadian student will still need to complete this e-form even though you do not have a U.S. Visa stamp), the New International Student hold will be removed your UB account. Provided that you have no other holds on your UB student account, you would then be to register for classes.

After entering the United States, you must submit a copy of your I-94 via the online New International Student Check-in. If you do not upload a copy of your I-94 Record, the New International Student hold will be reinstated to your account, preventing further class registration. Failure to submit a copy of your I-94 after arrival in the U.S. is a violation of F-1 and J-1 status.

International Orientation & Welcome Series

All new F-1 and J-1 international students are automatically registered for the International Orientation & Welcome Series. During the International Orientation & Welcome Series, students will be able to attend an immigration session (mandatory), set up a U.S. bank account and cell phone service, learn about UB resources, gain information about your health insurance, gain insight into how to succeed at an American university, build connections with other new international students, and more. Students are encouraged to attend as many of the International Orientation & Welcome Series opportunities as possible. 

Canadian Students

International documents: Canadian students are classified as international students. All Canadian citizens must follow the instructions above.

Permanent Residents

If you are a permanent resident, you must submit a Permanent Residency Verification Form, along with proof of permanent residency (copy of Permanent Resident Card, also known as a Green Card). Only accepted students entering the upcoming academic year must submit the form. In addition, permanent residents who are admitted into a graduate program at UB and who have obtained their degree from a foreign institution will be required to submit original and transcribed official transcripts and official proof of degree (may be presented in person at International Admissions and returned to student).

Step 3: Complete drug screening by June 30

Drug Screen: Complete by June 30th
International (including Canadian) students, see "International Students" below.
1. Paste the following link into your browser: https://applicationstation.certiphi.com
2. Enter the Code: CERTAACPDS2020 in the Application Station Code field.
3. Click the "SIGN UP NOW" button to create an account. If you previously created an account click the "SIGN BACK IN" button to login using your Username and Password.
4. Follow the instructions on the Application Station site to complete your Drug Screening Consent forms.
5. Go to LabCorp for specimen collection by June 30th. Students must log on www.applicationstation.com before taking a drug screen. Then, you will simply take your account code and personal Photo ID to any LabCorp location.
6. We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

Important Notes:
- You must first create your profile and pay for your drug screen on application station before proceeding to the lab.
- Once you provide consent, instructions needed to complete the drug screen – including how to locate a testing facility in your area to provide your specimen – are listed on the "Confirmation" page at the end of the Application Station.
- If you do not consent to the drug screen or fail to provide your consent in a timely manner, you may jeopardize your acceptance status.  
- Do not drink coffee or too much/too little liquids - the results will come back negative dilute and you will have to retake it at your own expense.

For additional information about the Drug Screen, visit the PharmCAS Applicant Help Center or download the Application Instructions PDF on the PharmCAS website. If you encounter issues with the Application Station or have questions regarding the site, please contact Certiphi’s Help Desk at 888-291-1369 ext. 2006 or itsupport@certiphi.com.

No Labcorp?

If you need an alternate lab location, contact Certiphi's Occupational Health Team directly at 800-803-7859. If none of the collection sites listed are within a 30 minute drive, Certiphi can work with you to do an electronic chain of custody. In this case, the deadline can be extended one week.

International Students - Drug Screen

International students must complete the drug screen in the states - extended deadline is Wednesday before PharmD Orientation.

Certiphi will email Canadian students to complete a form and provide two valid IDs (one of which must be a government-issued photo ID). Section D of the form (Identification Verification) needs to be completed by a representative of our school OR a notary.

Step 4: Initiate annual criminal background check (CBC) by June 30

Criminal Background Check: Complete by June 30th
International (including Canadian) students, see "International Students" below.
1. Paste the following link into your browser: https://applicationstation.certiphi.com
2. Enter the Code: CERTAACP2020 in the Application Station Code field.
3. Click the "SIGN UP NOW" button to create an account. If you previously created an account click the "SIGN BACK IN" button to login using your Username and Password.
4. Follow the instructions on the Application Station site to complete your Background Investigation Consent forms.
5. We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

Important Notes:
- Once you provide consent, Certiphi will procure a national background check on you.
- If you do not consent to the CBC or fail to provide your consent in a timely manner, you may jeopardize your acceptance status.
- Students will be required to submit annual criminal background checks at their own expense. See Criminal Background Checks policy (UBITName and password).

For additional information about the CBC, visit the PharmCAS Applicant Help Center or download the Application Instructions PDF on the PharmCAS website.

Canadian Criminal Record Verification Informed Consent

Certiphi will email Canadian students to complete a form and provide two valid IDs (one of which must be a government-issued photo ID). Section D of the form (Identification Verification) is needing completion by a representative of our school OR a notary. 

Step 5: Provide us with proof of your immunizations by June 30

New Students: Immunization and Meningitis Requirements
Students must provide proof of immunity against measles, mumps and rubella. The state also requires that all students receive information about meningococcal disease and have made an informed decision about whether or not to receive immunization against meningococcal disease. Students will not be allowed to register for classes until they have fulfilled these requirements. Continuing UB students have already satisfied this requirement. Transfer students must complete the Health Background Form or have their immunization records faxed to Student Health Services (716-829-2564) from their past or current health care provider, previous school or university, public health department or government agency. This would take place of the form. Please submit by June 30.

Due to the enormous volume of documents Student Health Services receives, they are unable to confirm receipt with each individual student. You may check your status in the HUB Student Center. Once your immunization records have been received, processed, reviewed and deemed compliant with requirements by the immunization coordinator, your IMM and MEN holds will be removed; this will be reflected in HUB in real time. If you still have an IMM or MEN hold in your HUB account for an extended period of time (more than 3 business days after faxing or more than 3 weeks after mailing your documents), please call Student Health Services at 716-829-3316.

Continuing UB Students: Annual Immunization Review (AIR) Form
Continuing UB students must complete the Annual Immunization Review Form by November 1

Flu Immunizations
UB SPPS requires all PharmD students to receive an annual flu immunization by November 1 of each year. Students will receive additional instructions later.

Step 6: Submit the Pre-Orientation form by June 30

Complete the pre-orientation form for new students, which includes information we need for the White Coat ceremony and advisor matching. We will need your information by June 30 (or soon after acceptance if admitted later).  

Step 7: Find housing

There are many choices for student housing, both on and off-campus. The University at Buffalo offers modern on-campus, furnished apartments, where you can walk or take a quick shuttle bus to your class or lab.  

On-Campus Housing
You can apply for on-campus housing after you have been admitted to UB. All applications are submitted online—for new and transfer students, fall housing is assigned on a first-come, first served basis, which means the earlier the application, the better chances will be to get a preferred housing option.

Typical deadlines: 
Feb. 15 for returning students
May 1 for new/transfer students

Students must have a person number in order to complete the application. We recommend you visit the Campus Living website for additional information regarding housing application deadlines, deposits, and apartment locations. Live chat support is available during business hours.

Off-Campus Housing
Many of our students find off-campus housing. Students rent houses with roommates, reside in villages such as Collegiate Village or Axis 360, or find other apartments in the surrounding South Campus area. There are also options close to North Campus, such as University Village at Sweet Home. If you’re looking for a place to live and/or a roommate, send an email to pharm-admit@buffalo.edu with the information and we will share it with accepted students.

Step 8: Join the UB community

MyUB

MyUB is a one-stop online destination, where you can access the hUB Student Center and find the latest news and events.

1. Wait to receive email notification that your Person Number and UBITName are available in your applicant status page.
2. After you access your UBITName and person number, you will receive an email with your one-time password approximately 2 to 7 business days later. If you have previously been a UB student, you will not receive a one-time password; contact UBIT Help Desk at 716-645-3542.
3. Once you have these three pieces, go to the UBIT activation page to activate your account and create your new password. If you have trouble accessing your UBIT account and/or email, please contact the UBIT Help Desk at 716-645-3542 and identify yourself as a new student.

If you are returning to UB and do not remember your password, contact the CIT Help Desk

Visit UBIT to learn more about your UBmail. We utilize UBmail for all official UB correspondence. If you do not wish to use your UB account, please read the directions on having your email forwarded to another account.

Email

All official UB email correspondence is sent only to your UB email account. Check your buffalo.edu email account regularly to view your UB business-related correspondence. Secure your UBITName and computer and get connected by visiting the UBIT New Student page. UB provides a wide range of technical services including computer repair, software downloads and a walk-in help desk.

Social Media

Step 9: Mark your calendars for optional open house and mandatory orientation/white coat ceremony

Open House

Students and their families are invited to visit us during an Open House, which takes place in March, April and October. Email us at pharm-admit@buffalo.edu if you would like to attend.

- Tour campus with current students.
- Meet with our world-class faculty and staff.
- See why Buffalo, N.Y., is ranked one of the best cities in which to attend college.
- See why our school and PharmD program are the premier options within the State University of New York system, ranked #1 in New York State and #22 in the United States.

PharmD Orientation and White Coat Ceremony

White Coat Ceremony and Orientation are mandatory for all incoming PharmD students. Orientation is held the Thursday and Friday before fall classes start: Thursday, August 27 - Friday, August 28, 2020. Classes start Monday, August 31. Friends and family are welcome to attend the White Coat Ceremony, which is held Thursday afternoon at the Center for the Arts on North Campus. 

Please be sure you dress professionally on Thursday in conservative business attire. For men: Dress shirt, tie and dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair, moustaches, and beards should be neatly groomed; tattoos and body piercings must be fully hidden. For women: Dress blouse, skirt or dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair should be neatly groomed; tattoos and body piercings must be fully hidden.

We will provide breakfast and lunch. Please inform us of any dietary restrictions: pharm-admit@buffalo.edu.

Step 10: Review Billing and Financial Aid Information

Billing

  • Login to MyUB for billing, financial aid and course registration transactions. Note: international students will obtain access to MyUB at the International Student Welcome Series.
  • Tuition e-bill notifications will be e-mailed to your buffalo.edu account.

Financial Aid

For more information see Types of Aid Available, or call 716-645-8232 or email ubfa@buffalo.edu. We offer walk-in appointments at 1Diefendorf on South Campus or 1Capen on North Campus. Financial Aid begins sending out award notices in February/March.

Review this important document:

Financial aid links:

Step 11: Complete all prerequisite courses

Our prerequisites include: Chemistry, Biology, Microbiology, Biochemistry, Anatomy, Physiology, Calculus, Statistics, Social Behavioral Science, and English Composition. We do not waive courses (except English Composition is waived if entering with bachelor's degree).

Note: if you are a transfer student and wish to complete an undergraduate course at UB, see Taking Classes as a Non-Degree Seeking Student or Enrolling in Classes as a Non-Degree Seeking Student (international).

Step 12: Send final official transcripts

Applicants can complete the Academic Update by arranging for official transcripts (or WES or WES iCAP for international students) to be sent directly to PharmCAS as soon as they are available and before the cycle closes (end of June). If all of your coursework is not on your PharmCAS application or if you are taking a summer course(s) at an institution other than UB, please send your official, sealed transcript directly to UB SPPS after the grade is posted. If you are a UB student and completed courses elsewhere and they are already in HUB, you do not need to resend the transcripts. If you are currently taking classes or plan to take classes in the summer, please wait for your grades to post on your transcript before sending your final transcript. If you are not taking summer courses, please send your transcripts by June 30th.

Our address is: 270 Pharmacy Building, Buffalo, New York 14214-8033, USA. Official electronic transcripts may be sent from a national clearinghouse to pharm-admit@buffalo.edu. Electronic transcripts received from a student are not official. 

International Student Transcripts

You do not need to provide your transcripts at this time, unless you completed a prerequisite(s) that is not on your PharmCAS application or not completed at UB. In that case, please email us an unofficial transcript or foreign evaluation report if in another language.

You may be asked to hand-deliver your transcript(s) to the Office of International Admissions during the International Student Welcome Series in late August if you did not provide a WES-iCAP to PharmCAS.

Step 13: Get your UB Card and parking permit

UB Card

Once you are registered for classes, you can get your UB Card. Your UB Card is your official University at Buffalo ID and is used across campus. Obtain it before orientation. The UB Card office is located in 1Diefendorf (Room 114) on South Campus and 1Capen on North Campus.

Parking Permit

Parking permits are included in the transportation fee. There is no additional cost to students unless you require a motorcycle or additional permit. If you register before the end of July, your permit will be mailed to you. Or, you may apply in person at any Parking and Transportation Services Office, located in 106 Spaulding Quad in the Ellicott Complex and 1Capen on the North Campus. Obtain it before Orientation. There will be no breaks for errands in between sessions. See Parking Permits for more information.

Step 14: Read the UB SPPS Reads book before orientation

Your class will participate in the 7th year of an annual tradition – our SPPS Reads Program. This year's selection will be posted soon. You will purchase either an e-book or a paper copy or borrow from a library and finish it by orientation. During orientation, we will review our book and you will engage with classmates and faculty on topics related to the book.

You may be interested in previous SPPS Reads books, listed here:

Class of 2018: The Other Wes Moore: One Name, Two Fates by Wes Moore
Class of 2019: The Immortal Life of Henrietta Lacks by Rebecca Skloot
Class of 2020: The Spirit Catches You and You Fall Down by Anne Fadiman
Class of 2021: When Breath Becomes Air by Paul Kalanithi
Class of 2022: Brain on Fire: My Month of Madness, by Susannah Cahalan
Class of 2023: Cancer: The Emperor of All Maladies by Siddhartha Mukherjee

Step 15: Review course schedules/registration information

Block Course Schedules

The block schedule will be available on the Information for Current Students webpage. We follow the University at Buffalo's Official Academic Calendar.   

Registration

We will register you for your first semester for all required courses early summer. It is recommended that you do not take electives during the P1 year. After the first semester, you will be responsible for registering yourself. In order to become familiar with UB’s student system (HUB) please visit the Hub Student Center and see UB's Web Registration Tutorial. In future semesters and with advisement, you will also need to register for elective courses. Resigning from required classes, without first consulting with the School of Pharmacy and Pharmaceutical Sciences Associate Dean for Student, Professional and Community Affairs, may result in being dismissed from the PharmD program.

Service Indicators/Holds

Be sure to submit your immunization form to avoid a hold on your account. To view your holds, log on to MyUB to access your HUB Student Center.  

Course Waivers

Students who have taken coursework prior to entering the PharmD program may be waived from certain courses. See Course Waivers.

International Student Registration

International students: once you submit your U.S Visa Stamp via the New International Student Check-In, we will be able to register you (provided you do not have any other service indicators). 

Step 16: Review our transportation policy

The school cannot guarantee that students will be placed in clinical rotation sites within UB transportation. Therefore, as a student, you will be responsible for providing your own transportation throughout all four professional years.

Step 17: Obtain a laptop and bring to class

UB SPPS PharmD Program Computing Requirements for Incoming Professional Pharmacy Students  

Students enrolled in the PharmD program at the University at Buffalo School of Pharmacy and Pharmaceutical Sciences are required to use electronic testing software (currently ExamSoft/Examplify) for exams and assessments. Students will be required to have either a laptop (PC or Mac) to bring and use in the examination room, for the purposes of assessment. Students are responsible for the maintenance of their personal computing devices; the school is unable to provide computing support. The minimum computer specifications to run ExamSoft/Examplify are listed below.  

Note: As a guide, see UB Student Computer Standards for the University at Buffalo's minimum recommendations for student owned computers.

Also note:
- A privacy screen is required
- Beta operating systems are not supported

Requirements for ExamSoft:

Installing and Registering [Click here for information on installing and registering]

You will receive an email that will provide information on how to install and register Examplify. It is recommended that you not use your UBIT password for your Examsoft password, as the password is visible to SPPS staff.

The Institution identifier, which is necessary for initial registration, for UB SPPS is ubpharm.

Best Practices for Students [Click here for Best Practices for Students]

Mac OS X Requirements [Click here for a full list of Mac requirements]

  • Only OS X devices are compatible
  • iPad tablets are not supported at UB SPPS
  • Examsoft may update requirements periodically.

PC Requirements [Click here for a full list of PC requirements]

  • Only genuine, U.S.-English, French, Portuguese, Swedish, and British versions of Windows Operating Systems are supported
  • ExamSoft does not support Tablet devices other than Surface Pro as detailed below
  • Examsoft may update requirements periodically.

Other Operating Systems

Other operating systems, including Linux and Android are not supported.

Step 18: Review Health Insurance Requirements

You can enroll in health insurance plans through UB or SUNY, or request a waiver if you have a comparable plan. Please consult the website below to learn more about health insurance requirements, enrollment and waiver forms, the cost of premiums, and options for covering your dependents.

Step 19: Review important links