Information for New P1 Students

Post-Admission

Step 1: Submit tuition deposit

Continuing UB students do not need to submit a tuition deposit. All students new to UB are required to send a $150 tuition deposit. A UB Person Number is required to pay this deposit. Students will receive a separate email with instructions for obtaining their UB Person Number. 

International Student Person Number

International students will obtain their UB Person Number after being processed and accepted by UB's International Admissions (up to 4-6 weeks after departmental acceptance).

Step 2: International students or permanent residents - supply additional items

International Students

Please note that all offers of admission into the PharmD program are considered provisional until the Office of International Admissions reviews your application and deems you eligible. 

International students must upload the following items to the UB Online Graduate Application if an I-20 Form will be needed to apply for an F1 Student Visa:
1. Passport biographical page - Scan a copy or take a picture of the page from your passport that includes your name, citizenship and date of birth.
2. Financial form - Complete the financial form with the person(s) who will be paying your tuition.
3. Bank statement - Provide a bank statement showing that you and your sponsor(s) have enough money to pay your first year’s total costs. See International Cost of Attendance.
4. Current US Immigration documents - If you are already in the US on a visa, provide copies of your current immigration documents. These may include your current I-20, visa, receipt/approval notice from United States Citizenship and Immigration Services (USCIS) or any legal documents pertaining to your immigration status.
5. Check permanent address - as per SEVIS regulations, we must have a permanent address outside of the US in order to issue an I-20. Please be sure to check/update the permanent address on your application.

*Requested documents must be uploaded to the UB Online Graduate Application as instructed. All items must be submitted electronically. Please do not send any mail, unless instructed to do so.

Permanent Residents

If you are a permanent resident, you must submit a Permanent Residency Verification Form, along with proof of permanent residency (copy of Permanent Resident Card, also known as a Green Card). Only accepted students entering the upcoming academic year must submit the form. In addition, permanent residents who are admitted into a graduate program at UB and who have obtained their degree from a foreign institution will be required to submit original and transcribed official transcripts and official proof of degree (may be presented in person at International Admissions and returned to student).

Step 3: Complete drug screening

Drug Screen: Complete by June 30th
1. Visit Application Station
2. Enter the Code: CERTAACPDS2019
3. Click the "SIGN UP NOW" button to create a new account.
4. Follow the instructions on the Application Station web site to complete your consent forms.
5. Go to LabCorp by June 30th.

Students must log on www.applicationstation.com before taking a drug screen. Then, you will simply take your account code and personal Photo ID to any LabCorp location.

You will receive an email from Certiphi Screening once drug test results are available. Follow the link in the email to view the completed drug screening results.

For additional information about this service, including details regarding the consumer report to be procured, visit AACP - Drug Screenings. If you encounter issues with the Application Station or have questions regarding the site, please contact Certiphi’s Help Desk at 888-276-8518, ext. 2006 or itsupport@certiphi.com.

We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

No Labcorp?

If you need an alternate lab location, contact Certiphi's Occupational Health Team directly at 800-803-7859. If none of the collection sites listed are within a 30 minute drive, Certiphi can work with you to do an electronic chain of custody. In this case, the deadline can be extended one week.

Note: do not drink coffee or too much/too little liquids - the results will come back negative dilute and you will have to retake it at your own expense.

International Students - Drug Screen

International students must complete the drug screen in the states - extended deadline is Wednesday before PharmD Orientation.

Step 4: Initiate criminal background check (CBC)

Criminal Background Check: Complete by June 30th

1. Visit Application Station.
2. Enter the Code: CERTAACP2019.
3. Click the "SIGN UP NOW" button to create a new account.
4. Follow the instructions on the Application Station web site to complete your Background Investigation Consent forms.

If you encounter issues with the Application Station or have questions regarding the site, please contact Certiphi’s Help Desk at 888-276-8518, ext. 2006 or itsupport@certiphi.com.

We will receive your results directly from Certiphi. Note: If you already did the CBC and Drug Screen for another school through Certiphi, we will receive those results.

Step 5: Provide us with proof of your immunizations

New Students: Immunization and Meningitis Requirements
Students must provide proof of immunity against measles, mumps and rubella. The state also requires that all students receive information about meningococcal disease and have made an informed decision about whether or not to receive immunization against meningococcal disease. Students will not be allowed to register for classes until they have fulfilled these requirements. Continuing UB students have already satisfied this requirement. Transfer students must complete the Health Background Form or have their immunization records faxed to Student Health Services (716-829-2564) from their past or current health care provider, previous school or university, public health department or government agency. This would take place of the form. Please submit by June 30.

Due to the enormous volume of documents Student Health Services receives, they are unable to confirm receipt with each individual student. You may check your status in the HUB Student Center. Once your immunization records have been received, processed, reviewed and deemed compliant with requirements by the immunization coordinator, your IMM and MEN holds will be removed; this will be reflected in HUB in real time. If you still have an IMM or MEN hold in your HUB account for an extended period of time (more than 3 business days after faxing or more than 3 weeks after mailing your documents), please call Student Health Services at 716-829-3316.

Continuing UB Students: Annual Immunization Review (AIR) Form
Continuing UB students must complete the Annual Immunization Review Form by November 1

Flu Immunizations
UB SPPS requires all PharmD students to receive an annual flu immunization by November 1 of each year. Students may receive such vaccination from the UB SPPS, the UB Student Health Services (at student cost) or by off-campus health care personnel at student cost or insurance (e.g., pharmacist, physician etc.). If other than the UB SPPS, students must submit documented authenticity of vaccination to Student Health Services (3435 Main Street Buffalo or fax 716-829-2564), signed by the appropriate healthcare personnel. Students who do not receive an influenza vaccination will not be allowed to begin or continue rotations. Students, who through extenuating circumstances, such as allergy to the vaccination, must contact both the UB SPPS Director of Experiential Education and the UB SPPS Senior Associate Dean for Student, Professional and Communitiy Affairs. Michael Hall directly updates the UBlearns sites and checks our students (along will all other health professional schools). UBlearns sites will be updated after October 13th - only then should you contact Michael Hall if the UBlearns site indicates you are missing requirements.

Step 6: Join the UB community

MyUB

MyUB is a one-stop online destination for UB students, where you can access the HUB Student Center and find the latest news and events. Once you have your UBITName, Person Number and One-Time Password, you can activate your UBITName account. One-Time Passwords for new incoming students will be generated on or around March 1 and you will receive an email. New international students will activate their accounts upon arriving on campus, during International Student Orientation. If you are returning to UB and do not remember your password, contact the CIT Help Desk.  

International Credentials

You will receive your UB Person number 72 hours after the Office of International Admissions has verified your application materials. This may happen days or weeks after you have been accepted by our department. Your One-Time Use Password will not be issued until you arrive on campus for orientation. This is also when you will register for classes.

Email

All official UB email correspondence is sent only to your UB email account. Check your buffalo.edu email account regularly to view your UB business-related correspondence. Secure your UBITName and computer and get connected by visiting the UBIT New Student page. UB provides a wide range of technical services including computer repair, software downloads and a walk-in help desk.

Social Media

Step 7: Mark your calendars for optional open house and mandatory orientation/white coat ceremony

Open House

Students and their families are invited to visit us during an Open House, which takes place in March, April and October. Register now to reserve your space today!

- Tour campus with current students.
- Meet with our world-class faculty and staff.
- See why Buffalo, N.Y., is ranked one of the best cities in which to attend college.
- See why our school and PharmD program are the premier options within the State University of New York system, ranked #1 in New York State and #22 in the United States.

PharmD Orientation and White Coat Ceremony

White Coat Ceremony and Orientation are mandatory for all incoming PharmD students. Orientation will be held the Thursday and Friday before fall classes start: Thurs. August 22 - Fri., August 23, 2019.

Please be sure you dress professionally on Thursday in conservative business attire. For men: Dress shirt, tie and dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair, moustaches, and beards should be neatly groomed; tattoos and body piercings must be fully hidden. For women: Dress blouse, skirt or dress pants; neatly pressed, nothing flashy. Suits are optional but are preferred. Shoes cleaned and shined. Hair should be neatly groomed; tattoos and body piercings must be fully hidden.

International Student Orientation

International students must also attend International Graduate Student Orientation. You will need a UB Person Number to register for the event, which you will obtain after International Admissions processes all required documents. Continuing UB international students are not required to attend. Sessions include Bank Accounts in the U.S., Bill Payment, NYS Driver's Licenses & Car Registration, Your Health Insurance and more. Canadian transfer students are only required to attend the I-20 immigration session, however all students are encouraged to attend as many sessions as possible.

Step 8: Review Billing and Financial Aid Information

Billing

  • Login to MyUB for billing, financial aid and course registration transactions. Note: international students will obtain access to MyUB at International Student Orientation.
  • Tuition e-bill notifications will be e-mailed to your buffalo.edu account.

Financial Aid

For more information see Types of Aid Available, or call 716-645-8232 or email ubfa@buffalo.edu. We offer walk-in appointments at 1Diefendorf on South Campus or 1Capen on North Campus.

Review this important document:

Financial aid links:

Due Summer

Step 9: Complete all prerequisite courses

Note: if you are a transfer student and wish to complete an undergraduate course at UB, see Enrolling in Classes as a Non-Degree Seeking Student.

Step 10: Send official transcripts

All students must have official, sealed transcripts containing grades for all courses completed at all institutions other than UB sent directly to UB SPPS (270 Kapoor Hall, Buffalo, New York 14214-8033, USA). Official electronic transcripts from a national clearinghouse may be sent directly to pharm-admit@buffalo.edu. Electronic transcripts received from a student are not official. If you are a UB student and completed courses elsewhere and they are already in HUB, you do not need to resend the transcripts. If you are currently taking classes or plan to take classes in the spring or summer, please wait for your grades to post on your transcript before sending your final transcript. If you are not taking summer courses, please send your transcripts by June 30th.

PharmCAS does not release official transcripts, so they must be requested again.

International Student Transcripts

You do not need to provide your transcripts at this time. You may be asked to hand-deliver them to the Office of International Admissions during International Student Orientation in late August.

Step 11: Find housing

There are many choices for student housing, both on and off-campus. The University at Buffalo offers modern on-campus, furnished apartments, where you can walk or take a quick shuttle bus to your class or lab.  

On-Campus Housing
You can apply for on-campus housing after you have been admitted to UB. All applications are submitted online—for new and transfer students, fall housing is assigned on a first-come, first served basis, which means the earlier the application, the better chances will be to get a preferred housing option. We recommend you visit the Campus Living website for additional information regarding housing application deadlines, deposits, and apartment locations. Live chat support is available during business hours.

Off-Campus Housing
Many of our students find off-campus housing. Students rent houses with roommates, reside in villages such as Collegiate Village, or find other apartments in the surrounding South Campus area. Be sure to join our class Facebook page to find other pharmacy students who are searching for housing.

Step 12: Submit the Pre-Orientation form

Complete the pre-orientation form for new students, which includes information we need for the White Coat ceremony and advisor matching. We will need your information by June 30 (or soon after acceptance if admitted later).  

Step 13: Get your UB Card and parking permit

UB Card

Once you are registered for classes, you can get your UB Card. Your UB Card is your official University at Buffalo ID and is used across campus. Obtain it before orientation. The UB Card office is located in 1Diefendorf (Room 114) on South Campus and 1Capen on North Campus.

Parking Permit

Parking permits are included in the transportation fee. There is no additional cost to students unless you require a motorcycle or additional permit. If you register before the end of July, your permit will be mailed to you. Or, you may apply in person at any Parking and Transportation Services Office, located in 106 Spaulding Quad in the Ellicott Complex and 1Capen on the North Campus. Obtain it before Orientation. There will be no breaks for errands in between sessions. See Parking Permits for more information.

Step 14: Read the UB SPPS Reads book before orientation

Your class will participate in the 6th year of an annual tradition – our SPPS Reads Program. Next year’s selection will be announced shortly. You will purchase either an e-book or a paper copy or borrow from a library and finish it by orientation. During orientation, we will review our book and you will engage with classmates and faculty on topics related to the book.

You may be interested in previous SPPS Reads books, listed here:

Class of 2018: The Other Wes Moore: One Name, Two Fates by Wes Moore
Class of 2019: The Immortal Life of Henrietta Lacks by Rebecca Skloot
Class of 2020: The Spirit Catches You and You Fall Down by Anne Fadiman
Class of 2021: When Breath Becomes Air by Paul Kalanithi
Class of 2022: Brain on Fire: My Month of Madness, by Susannah Cahalan

Step 15: Review course schedules

Block Course Schedules

The block schedule will be available on the Information for Current Students webpage. We follow the University at Buffalo's Official Academic Calendar.   

Registration

We will register you for your first semester for all required courses early summer. It is recommended that you do not take electives during the P1 year. After the first semester, you will be responsible for registering yourself. In order to become familiar with UB’s student system (HUB) please visit the Hub Student Center and see UB's Web Registration Tutorial. In future semesters and with advisement, you will also need to register for elective courses. Resigning from required classes, without first consulting with the School of Pharmacy and Pharmaceutical Sciences Associate Dean for Student, Professional and Community Affairs, may result in being dismissed from the PharmD program.

Service Indicators/Holds

Be sure to submit your immunization form to avoid a hold on your account. To view your holds, log on to MyUB to access your HUB Student Center. International students will be registered after attending International Graduate Student Orientation.

Course Waivers

Students who have taken coursework prior to entering the PharmD program may be waived from certain courses. See Course Waivers.

International Student Registration

You will be eligible to register for classes during International Student Orientation once you have completed important immigration processing. Note: Canadian transfer students are only required to attend the I-20 immigration session, however all students are encouraged to attend as many sessions as possible.

Other Important Items

Step 16: Review our transportation policy

The school cannot guarantee that students will be placed in clinical rotation sites within UB transportation. Therefore, as a student, you will be responsible for providing your own transportation throughout all four professional years.

Step 17: Obtain a laptop and bring to class

UB SPPS PharmD Program Computing Requirements for Incoming Professional Pharmacy Students  

Students enrolled in the PharmD program at the University at Buffalo School of Pharmacy and Pharmaceutical Sciences will be using electronic testing software (currently ExamSoft/Examplify) for exams and assessments. Students will be required to have either a laptop (PC or Mac) to bring and use in the examination room, for the purposes of assessment. Students are responsible for the maintenance of their personal computing devices; the school is unable to provide computing support. The minimum computer specifications to run ExamSoft/Examplify are listed below.  

Note: As a guide, see UB Student Computer Standards for the University at Buffalo's minimum recommendations for student owned computers.

Also note:
- A privacy screen is required
- Beta operating systems are not supported

Requirements for ExamSoft:

Installing and Registering [Click here for information on installing and registering]

You will receive an email that will provide information on how to install and register Examplify. It is recommended that you not use your UBIT password for your Examsoft password, as the password is visible to SPPS staff.

The Institution identifier, which is necessary for initial registration, for UB SPPS is ubpharm.

Best Practices for Students [Click here for Best Practices for Students]

Mac OS X Requirements [Click here for a full list of Mac requirements]

  • Only OS X devices are compatible
  • iPad tablets are not supported at UB SPPS
  • Examsoft may update requirements periodically.

PC Requirements [Click here for a full list of PC requirements]

  • Only genuine, U.S.-English, French, Portuguese, Swedish, and British versions of Windows Operating Systems are supported
  • ExamSoft does not support Tablet devices other than Surface Pro as detailed below
  • Examsoft may update requirements periodically.

Other Operating Systems

Other operating systems, including Linux and Android are not supported.